For cities and townships
Every department on the current policy. Every acknowledgment on record.
PolicyCo replaces outdated software and shared drives with one modern, intuitive system to write, release, and distribute policies and procedures to your staff and the public, and to prove who has read them.
Set a time to walk through the platform with your city leadership team.
One system for city policy
- Write
- Govern
- Distribute
- Prove
- Find
Used by
City of Boca Raton
Policies and procedures managed in one place, with version control, targeted distribution, and attestations.
Sound familiar?
City government runs on written policy. The tools rarely keep up.
- The system you inherited was built for a different decade, and everyone works around it.
- The latest version lives in someone’s inbox while three older ones sit on the shared drive.
- Every change to the standards means a clerk reformatting hundreds of documents by hand.
- A council member, auditor, or attorney asks who has read the current policy, and nobody can say.
- New hires and department heads get the wrong binder, or no binder at all.
- Residents cannot find or read your policies on a phone.
1. Write
Drafting and formatting policy is slow, and every document looks different.
Write once, in your standards.
Start from the policies you already have, draft with an AI assistant that follows your rules, and let your team edit and comment together. Typefaces and standards are set at the core, so a change never means reformatting by hand.
2. Govern
Nobody is sure which version is current, or which regulation it answers to.
Release with a paper trail.
Every policy moves through a strict release process with auditable provenance and scheduled releases. Link the regulations you answer to with the policies and procedures that satisfy them, and set the review cadence and notification window that fits each document.
3. Distribute
The right policy rarely reaches the right people, and nobody can prove it did.
Reach the right people, and know they read it.
Send each policy to the departments and roles that need it, and collect attestations. Delegate procedures to department heads with their own distribution and attestations, and keep everyone in the loop with tasks. SSO and SCIM are included on every plan, so groups and users follow your identity provider.
4. Prove
When the council, an auditor, or an attorney asks, the answer takes days.
Answer the question with the record in hand.
Attestation reporting shows who has acknowledged what, and who is still outstanding. Detailed activity logs show who did what, and when. The risk dashboard shows where exposure is building before anyone asks.
5. Find
Staff and residents cannot find the answer when they need it.
Meet people where they work.
A fast viewer that works well on a phone, powerful search, and a conversational mode that answers questions from your released policies. Staff can ask in Slack, Claude, or ChatGPT without learning another tool.
Policies common in city government
From personnel rules to emergency operations.
Every department has its own written procedure. PolicyCo keeps each one versioned, distributed, and acknowledged.
- Code of conduct
- Attendance and leave
- Anti-harassment
- Social media use
- Drug and alcohol-free workplace
- Records retention
- Public records requests
- Open meetings procedures
- Conflicts of interest
- Whistleblower reporting
- Purchasing and procurement
- Travel and expense
- Cash handling
- Grant administration
- Surplus property
- Snow and ice response
- Work zone safety
- Confined space entry
- Vehicle and equipment use
- Water main break response
- Emergency operations plan
- Continuity of operations
- Mutual aid procedures
- Public information and alerts
- After-action reviews
- Acceptable use of technology
- Cybersecurity incident response
- Password and access standards
- Remote work
- Data backup and recovery
Price and onboarding
Modern software at a reasonable price, with real help getting started.
- A reasonable price, built for local government budgets.
- SSO and SCIM included on every plan, never an upgrade.
- Unlimited users, so every employee, volunteer, and department can be included.
- Comprehensive onboarding support, including getting your existing policies in.
Let's talk about your city.
Bring your list of policies and your questions about distribution and attestations. We will show you how the platform fits your departments.